Important Information for Winners
All winners will be announced during the workshop’s Gala Dinner. Attendance is mandatory to receive an award; should a winner be absent, the award will be forfeited. The Best Student Paper and the Travel Grants can be cumulative. Instructions to request the Travel Grants reimbursement will be provided after the workshop ends.
Rules and Procedures for
Best Student Paper Award & EPS Student Travel Grants
Eligibility
Student applicants must meet the following criteria:
• Be enrolled full-time at an accredited institution in a graduate degree program (Masters or Doctoral)
• Be the primarily author and presenter of an accepted paper (oral or poster)
• Register until the Early Bird Deadline with a Student fee (IEEE member or non-member), providing proof of student status
How to Apply
Following a successful Notification of Acceptance, and no later than the Early Bird registration deadline, interested students may submit their application via email to the Workshop Secretariat. The email should be sent with the subject Student Award & Grants Application and must include the following information:
• Applicant’s full name
• Title of the accepted paper
• Nomination letter (1-page, PDF format) from the applicant’s advisor or from a professor certifying that the accepted paper is primarily the student’s work
Winners Selection
In the event of a high volume of applicants, a shortlist of finalists will be established based on the review process results. To remain eligible, applicants/finalists must attend the workshop and deliver a live presentation of their work. A dedicated jury panel will attend each student’s session and evaluate the overall quality of the presentation as well as the clarity in replying to questions from the audience. The final winners selection will be made taking into account both the live performance and the results of the review process, which considers technical excellence, originality, and the paper’s potential impact on the field.